7/20/2012 By Carolyn Winston and Addison Sims, Host of Let’s Talk Biz
There are only 24 hours in a day, and we cannot add time to a day, so we must manage how we are spending our time. Small business and nonprofit owners spend about a quarter of their time on administrative tasks and a lot of time multi-tasking. This week, Let’s Talk Biz’s objective is to examine how small businesses and non-profits can better manage time and improve productivity. So, are there products and/or services that can help increase productivity and better manage time? Yes, mobile apps and cloud computing. Despite the increase of mobile devices and cloud computing, business owners are not taking advantage of the technology that provides an opportunity to do more with less. Yet, business owners want to do more with less.
Small business owners in the service industry lose a lot of time scheduling, cancelling, and rescheduling appointments. On average it takes about five minutes to complete a transaction. Now, that can be a lot of lost time for salons, spas, accountants, chiropractors, counselors, etc. Let’s Talk Biz’s pick of the week is Schedulicity, an online appointment booking platform, launched to the public in 2010. Steve J. Cannon, VP Sales and Business Development states, the company helps small businesses and consumers save hours a day while businesses increase sales with online appointment setting. The company has booked a billion dollars in appointment based commerce. Want to try Schedulicity? For July 20th only, sign up for a special extended offer, click on the ad for a 60 day free trial and a life time discount of 25%.
Here are more ways to better manage time and improve productivity: set goals at night, before and after lunch. Think about what you want to accomplish and the steps it will take to accomplish the goals. Prioritize goals and make sure the goals are specific, measurable, attainable, and timely. Work off of deadlines, and try not to multi-task. Only a very small percentage of people are able to multi-task. For greater efficiency and effectiveness complete one task at a time. Track activities to determine if you are spending too much time talking on the phone, emailing, net surfing, etc. Schedule a block of time for each activity. Constantly being interrupted with phone calls? Establish a block of time to return calls. Hang out a “do not disturb” or a “not now I’m busy” sign.
Here is a quick check list:
1. Identify timer wasters
2. Create goals
3. Prioritize goals
4. List activities/tasks to accomplish your goals
5. Set time limits for activities and tasks
6. Make a time management plan
7. Use mobile apps and cloud computing
8. Delegate activities and tasks
More tips, join us next week on Let’s Talk Biz on The Daily Buzz and Life. Love. Shopping. and for marketing support register for our FREE Small Business Mentor Protégé webinars. Until we meet again, keep talking biz!
Duration : 0:3:18
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